How to order a death certificate.
Ordering a death certificate typically involves several steps, which can vary slightly depending on the country or state in which the individual passed away. Here’s a general guide on how to order a death certificate in the United States:
Determine the Number of Copies Needed: First, estimate how many certified copies of the death certificate you'll need. Various entities such as banks, insurance companies, government agencies, and the probate court may require an official copy.
Identify the Correct Vital Records Office: Death certificates are issued by the vital records office in the state where the death occurred. Each state has its own process, so it's important to contact the appropriate state or local vital records office. In some cases, this might be managed at the county level.
Gather Required Information: To order a death certificate, you'll typically need to provide:
The full name of the deceased.
The date and place of death.
The deceased’s Social Security Number (if applicable).
Your relationship to the deceased and the reason for requesting the certificate.
Your contact information.
Complete the Application: Obtain and complete the death certificate request form. This form is usually available on the website of the state or county’s vital records office. Some locations allow you to complete this process online, while others may require you to mail in an application or visit the office in person.
Pay the Fee: There is typically a fee for each copy of the death certificate. Fees vary by state and sometimes by county. Be sure to check the payment options available (check, money order, credit/debit card) and whether each copy requires its own fee.
Submit the Application: Submit your completed application along with the required fee and any additional required documentation. This can often be done online, by mail, or in person. If you're mailing the application, it's recommended to use a trackable mailing service.
Processing Time: The time it takes to receive the death certificate can vary widely from a few days to several weeks, depending on the state and the method of application. Some states offer expedited service for an additional fee.
Special Cases: If you are ordering a death certificate for a death that occurred many years ago, you might need to contact a state archive or historical society.
For specific instructions, including fees, application forms, and office locations, it's best to visit the website of the vital records office in the state or county where the death occurred. If you're outside the United States, the process may involve similar steps, but you'll need to consult the appropriate government agency or local authority in the country where the death occurred.
